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Rosshall Academy Parent Council



 This is the constitution for Rosshall Academy Parent Council (RAPC).



  • To work in partnership with the school to create a welcoming environment that is inclusive for all.
  • To promote partnership between pupils, staff and parents. 
  • To develop and engage in activities which support the education and welfare of all pupils.
  • To identify and represent the views of parents on the education offered by the school and other matters affecting the education and welfare of pupils.
  • To adopt and demonstrate the school values of Aspiration, Compassion, Creativity, Integrity, Perseverance and Respect in all aspects of the Parent Council.



A parent may join anytime during the school if a place is available.

The membership will be a minimum of 5 and a maximum of 12 parents of children attending the school.  Any parent of a child attending the school can volunteer to be a member of RAPC.  Where possible, representatives for each year group will be sought.  If the year group allocation is not filled, places will then be opened up to the parent forum as a whole. If the number of parent volunteers exceeds the number of places set out in the constitution, names will be selected at random by an independent person e.g. drawn from the hat. 


 Parent volunteers will be asked to come forward at the AGM or SGM. Anyone not selected to be a member of RAPC may be offered the opportunity to become an active parent forum member and work with the Parent council. They will have not voting rights.


The Parent Council will be selected for a period of two years, after which members may put themselves forward for re-selection if there are unfilled vacancies.  Members may resign at any time by submitting their written resignation to the Parent Council clerk.

 The Parent Council may co-opt up to 5 additional members to assist it with carrying out its functions.  The number of parent members must always be greater than co-opted members.  Co-opted members will be invited to serve for a period of one year, after which time the Parent Council will review and consider requirements for co-opted membership.  Co-opted members can include school staff, pupils and community representatives.  The Head teacher has a right and a duty to attend all Parent Council meetings.


The Parent Council will have the authority to establish sub-groups for a specific purpose.  Each sub-group constitution will be ratified by the Parent Council.  Sub-group members may be drawn from the Parent Council or wider school community.


If a fundraising sub-group is established this must include the Parent Council Treasurer as a member.  All monies will be lodged in the Parent Council account and the sub-group will have the authority to distribute funds in a way that meets Parent Council objectives.  The sub-group will access funds by submitting a request to the Treasurer, who will provide regular financial reports to the fundraising sub-group and the Parent Council.


 If any Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership will be terminated if the majority of parent members reach such agreement at a Parent Council meeting.  Termination of membership would be confirmed in writing to the member in question.


 If any member of the Parent Council misses 3 consecutive meetings without explanation, the Parent Council shall make contact to confirm whether membership should continue.

Office bearers

Office bearers of the Parent Council will be selected on a biannual basis at the AGM.  Office bearers will be elected by being proposed and seconded by other Parent Council Members and thereafter by a majority vote.  All office bearer positions must be held by parent members.  Any office bearer position that becomes vacant will be filled at the next Parent Council meeting.

The Parent Council may choose to pay for the services of a clerk using funds provided by the Education Authority for that purpose.  The appropriate level of remuneration will be agreed by the Parent Council.


The Treasurer will open a bank or building society account in the name of the Parent Council for all Parent Council funds.  Withdrawals will require the signature of two of the three named account signatories.  The Treasurer will keep an accurate record of all income and expenditure and will provide a summary of this for each Parent Council meeting.  A full account of income and expenditure will presented at the AGM where the auditor will also be appointed.



The Parent Council will meet on a regular basis during a school year. Meetings will normally be on the 2nd Wednesday of the month and dates of meetings will be agreed at the start of the school year and published on the school website.  A quorum for Parent Council meetings will be 5 parent council members.


Representatives of the Parent Council will be available to meet with members of the Parent Forum prior to the start of the monthly Parent Council meetings.  This will enable members of the Parent Forum to have appropriate matters raised at the next Parent Council meeting. 


Should a vote be necessary to make a decision, each parent council member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie.


Any two members of the Parent council can request that an extraordinary meeting of the Parent Council be held.  All members of the Parent Council will be given at least seven days notice of date, time and a note of matters to be discussed. A quorum of 5 parent council members will be required for the extraordinary meeting.


The Annual General Meeting (AGM) will be held in the autumn term.  A notice of the meeting including date, time and place will be sent to all members of the Parent Forum at least 2 weeks in advance.  The meeting will include:

  • A report on the work of the Parent Council and any sub-committees
  • Selection of Parent Council members to fill any vacancies
  • Discussion of issues that members of the Parent Forum may wish to raise
  • Approval of accounts and appointment of the auditor


Responsibilities to the Parent Forum


The Parent Council is accountable to the Parent Forum and will produce a report at least once per year listing the activities carried out on behalf of all parents.  Copies of minutes of all meetings will be made available on request from the school office or Parent Council clerk.  Copies of the minutes will also be posted on the school website.


 If 20 members of the Parent Forum request a special general meeting (SGM) to discuss issues falling within the Parent Council’s remit, the Parent Council shall arrange this. In such circumstances, the Parent Council shall give all members of the Parent Forum at least seven days notice of the meeting and at the same time circulate notice of the matter(s) to be discussed.


Meetings of the Parent Council shall be open to the Parent Forum unless the Parent Council is discussing an issue which it considers that it should be dealt with on a confidential basis.  A notice of closure of this meeting to the Parent Forum will be sent to Parent Forum members 7 days in advance and posted on the Parent Council website.


The Parent Council may amend its constitution after obtaining consent from members of the Parent Forum.  Members of the Parent Forum will be informed of any proposed amendment and given a maximum of 2 weeks to respond to the proposal.




Should the Parent Council cease to exist; any remaining funds will be passed to the school to be used for the benefit of pupils.